AutoArchive settings explained
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- Archive items manually
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Archive older items automatically.
Retention and archive policies in Outlook Web App
Follow these steps to do this in Outlook Choose the folder you want to archive. Outlook will save that folder and all the subfolders beneath it. If you choose "Outlook" the highest level folder , all of the items in Outlook will be moved to a new data file. Select your archive options , such as item date.
You can change how old emails or other items have to be before they get archived and also choose or create a different. Click OK and Outlook will start archiving your mail and other items, depending on the folder you selected. You can archive mail in Outlook whenever you want and move the archive. When you want to access those old emails again, just open the. Laptop Mag. Once items are archived, they can only be deleted manually.
If you have multiple Exchange accounts in your Outlook profile and configure AutoArchive for one account, all other Exchange accounts will have the same settings applied automatically.
For more information about the AutoArchive feature, see Archive older items automatically. Any Outlook item that has exceeded its aging period is included in the next AutoArchive, unless the item has been specifically marked to be excluded. The default aging period for each Outlook folder is as follows:. Note: Folders that you create that contain the same type of items as the Inbox , Calendar , Tasks , Notes , or Journal have the same default, six-month aging period.
For example, a mail folder that you create for status reports received from a co-worker or a contact folder you create for personal contacts.
Marking a message as read or unread is an example of a message change. The date when you last changed and saved the item, whichever is later.
Recurring items are not AutoArchived. Regardless of last save date only calendar items that have already happened will be archived. The completion date or when you last changed and saved the task.
Tasks that are not marked complete are not AutoArchived. Tasks assigned to other people are archived only if marked complete. Top of Page. See the following descriptions for the settings and options that you can apply when customizing AutoArchive. Archiving many items at the same time might slow your computer's performance. Therefore, it is better to use AutoArchive more frequently to reduce the number of items processed. Prompt before AutoArchive runs Choose whether you want a reminder message to appear before AutoArchive processes your Outlook items.
When prompts appear, you can click No on the reminder message to cancel that AutoArchive session. Delete expired items e-mail folders only This option is off by default. Select this check box to delete messages after their aging period has passed. Archive or delete old items Choose this option if you want to set or change the settings that follow. If this check box is cleared, AutoArchive runs using default settings. Show archive folder in folder list Select this check box to have the Archive folder listed with your other working folders in the Navigation Pane.
If you do not use this option, you can still open your archive folder — click the File tab, then on the Open tab, click Open Outlook Data File. Clean out items older than Specify the age at which you want items to be archived, in days, weeks, or months. You can configure a period of one day up to a maximum of 60 months. Move old items to Select this check box to archive old items instead of automatically delete them.
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